About the Role

We are seeking a dynamic and motivated Company Secretarial Intern to join our team. The Company Secretarial Intern will support our in-house company secretarial team in handling corporate governance and compliance matters for group entities across multiple jurisdictions, including both listed and non-listed companies. The role offers exposure to cross-border corporate secretarial work, listed company requirements, and day-to-day corporate governance operations.

Key Responsibilities

Corporate Secretarial Support (Hong Kong & Global)

• Support the end-to-end compliance process for Hong Kong and offshore entities, including the preparation and filing of annual returns, board/shareholder resolutions, share transfers, changes of directors etc.
• Maintain accurate statutory registers and minute books, while gaining hands-on experience with specialized entity management databases across multiple jurisdictions.
• Support incorporation, deregistration, change of company name, registered office and other lifecycle events of group companies.
• Draft professional corporate documents, including Board and Shareholder resolutions, minutes, and collate supporting documentations, ensuring high standards of corporate governance.

Regulatory Filings & Compliance

• Assist with filings to the Hong Kong Companies Registry and other regulators in relevant jurisdictions, under supervision.
• Help monitor key filing deadlines and maintain compliance checklists to ensure the group meets all regulatory obligations.
• Conduct basic research on company law, listing rules, corporate governance, anti-money laundering, data protection regulations and requirements in both Hong Kong and selected foreign jurisdictions.
• Assist in the Know-Your-Customer (KYC) process and collate due diligence documentation for bank accounts or corporate transactions.

General Administrative Support

• Maintain organized electronic and physical filing systems; manage data entry, document formatting, and digitization to ensure records are audit-ready.
• Assist the onboarding team with corporate documentation requests.
• Contribute to ad-hoc projects, process improvements, and internal governance initiatives as required.

Requirements

• Bachelor’s degree or undergraduate students in finance, accounting, auditing, business administration or related fields.
• Previous internship or relevant experience in Corporate Governance or Company Secretary is highly preferred.
• Basic understanding of Hong Kong Companies Ordinance and company secretarial practice; exposure to listing rules or corporate governance principles is a plus.
• Discreet and professional, with a strong sense of confidentiality and integrity.
• High attention to details and accuracy in handling legal and corporate documents.
• Proficiency in both Chinese (Cantonese and Mandatory) and English with good reading and writing skills is mandatory.
• Excellent communication skills with strong ability to manage both internal and external stakeholders.
• Good command of MS Office (Word, Excel, PowerPoint) and familiarity with document management tools.

At Amber Group, we offer a fast-paced, digitally-native environment where your work actually contributes to our global footprint. If you’re a proactive problem-solver seeking a solid foundation in international CompSec practice or an opportunity to turn your studies into real-world experience, we’d love to hear from you. Apply now or get in touch at [email protected].